BIG BEAR AREA REGIONAL WASTEWATER AGENCY

MEETING ROOM AGREEMENT (“AGREEMENT”)

GROUP NAME (“APPLICANT”)

CONTACT NAME

PHONE ( ) FAX ( )

MAILING ADDRESS

Applicant hereby requests approval to use the Agency’s Board/Meeting room for the following purpose(s):

Date Time Kitchen facilities to be used:

Dates Requested ___/___/___ from______to______ _____yes _____no

___/___/___ from______to______

___/___/___ from______to______ Keys Requested Issue Date:

___/___/___ from______to______ Key ID # ___/___/___

___/___/___ from______to______ Key ID # ___/___/___

Applicant hereby assumes all risk and agrees to indemnify, defend and hold Agency and its officers, directors, trustees and employees, harmless from and against all liabilities, losses, demands, actions, causes of actions, expenses, injuries, damages or claims, including reasonable attorneys' fees, expenses of litigation and court costs, to persons or property arising out of or in any manner contemplated with the use, occupancy, or enjoyment of the Agency’s facilities. Applicant shall be solely responsible for all accidents or injuries of any nature to persons or property caused by its use of Agency’s facilities. Agency assumes no responsibility for any property placed in the premises and the Agency is released from all liability for any loss, injury or damage to persons or property which may be sustained by the Applicant’s use of the facilities. A $20.00 charge will be debited from the refundable deposit when heat is left on, the room is not properly cleaned, or if the scheduled meeting is not canceled with the Agency staff at least 24 hours prior to the event.

Applicant agrees to comply with this Agreement, and accepts the Board/Meeting Room conditions of use[1] (on Page 2 of Agreement) by his/her signature below:

Applicants Signature: Date:___/___/___

BIG BEAR AREA REGIONAL WASTEWATER AGENCY

MEETING ROOM AGREEMENT

[1]Board/Meeting Room conditions of use:

(a) The room shall be available only to government, charitable and non-profit organizations, and shall not be used for parties or commercial events operated for profit, including but not limited to sales seminars, swap meets, carnivals, auctions and similar events. It shall not be available for exercise or other physical contact classes, or to individuals for parties or other celebrations. The room shall not be used as the primary location for a business or a primary place of worship.

(b) Alcoholic beverages and smoking are not allowed.

(c) Minors must be supervised at all times by adults present at the activity. The minimum ratio of adults to minors is one (1) adult to fifteen (15) minors. Minors are defined as those under the age of 18.

(d) Any special police, fire, custodial and staff services that may be necessary shall be provided at the Applicant’s expense.

(e) In granting a use agreement for any facility, Big Bear Area Regional Wastewater Agency does not relinquish and does retain the right of control and management thereof. Agency representatives may enter the premises at any time and on any occasion, and have authority to end an activity for the safety and welfare of the citizens or to protect Agency property. Agency employees shall have the authority to request assistance from law enforcement as necessary.

(f) A $20 charge will be debited from refundable deposit when heat is left on, room is not properly cleaned or if scheduled meeting is not canceled with Agency staff at least 24 hours in advance of scheduled use. There shall be no fee or refundable deposits charged to other government agencies for room use.

(g) There shall be no fee or refundable deposit charged to other government agencies for room use and equipment usage.

(h) Any costs associated with the cleaning of the premises or damage to any Agency provisions will be deducted from the refundable deposit. Any unused portion will be refunded to the authorized individual. The authorized individual will be liable for any costs incurred over and above the refundable deposit.

(i) Any costs associated with the repair or replacement, due to negligence, of the Television/VCR/DVD or Audio system will be deducted from the refundable deposit. Any unused portion will be refunded to the authorized individual. The authorized individual will be liable for any costs incurred over and above the refundable deposit.

(j) Applicant agrees to name Agency as an additional insured on the Applicant’s General Liability Insurance Policy in the amount of $1,000,000. Applicant shall provide proof of insurance to Agency within ten (10) days of signing this Agreement or two business days prior to the use of the room, whichever is sooner and before the scheduled date of use. Notice of any cancellation of insurance shall be forwarded to the Agency within twenty-four (24) hours of such cancellation. Failure to provide adequate proof will result in a cancellation of Applicant’s reservation and loss of any security deposit.

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Applicant

Initials