BIG BEAR AREA REGIONAL WASTEWATER AGENCY
 REGULAR MEETING
January 22, 2003
At
122 Palomino Drive
Big Bear City, CA 92314

1. Call to Order

A regular meeting of the Governing Board of the Big Bear Area Regional Wastewater Agency was held on Wednesday, January 22, 2003 at 4:30 p.m. at 122 Palomino Drive, Big Bear City, California.

Governing Board Members present: Bob Colven, Dr. Donald Eads, and Jeff Newsome
Governing Board Members absent: Ken Dally and Liz Harris

Others present: Ron Worthington and Brian Thomas, Engineering Resources of Southern California; Kim Colven, Citizen; Marge McDonald, BBCCSD; Liz Stevens, Big Bear News; Nick Kfoury, Seatra Systems, and Hillary Nutting, Big Bear Grizzly.

Staff present: Nancy Laughlin, Finance Manager; Jerry Rang, Plant Superintendent, and Steven C. Schindler, General Manager.

2. Pledge of Allegiance

Chairman Colven called the meeting to order at 4:30 p.m. and lead the Pledge of Allegiance.

3. Presentations - None

4. Consent Calendar

The Governing Board reviewed the items on the consent calendar. Upon motion by Board Member Dr. Eads, seconded by Board Member Newsome, and carried, the Board approved the consent calendar as follows:

A. Approval of the Agenda
B. Minutes of the Regular Meeting of November 27, 2002 and Special Meeting of December 2, 2002 - Approved
C. Monthly Summary of Operations Report - Informational
D. Monthly Cash Disbursements for November and December 2002 - Approved
E. Monthly Statement of Revenue and Expenditures Actual vs Budget for December 2002 - Informational
F. Investment Report and Sewer Connection Report for December 2002 - Informational
G. Governing Board Member Reimbursement - Approved
H. Quarterly Update - Informational
I. Resolution No. R.01-2003 - A Resolution of the Governing Board of the Big Bear Area Regional Wastewater Agency Approving the Form of and Authorizing the Execution and Delivery of a Fifth Amended and Restated Joint Powers Agreement - Adopted
J. Resolution No. R.02-2003 - A Resolution of Intention to Approve an Amendment to the Contract Between the Board of Administration California Public Employees' Retirement System and the Board of Directors of the Big Bear Area Regional Wastewater Agency - Adopted
VOTES: 3-AYES
ABSENT: 2

5. Old Business

A. Treatment Plant Modifications (Emergency Storage Pond) - Discussion and possible action Mr. Schindler reviewed the status of the Emergency Storage Pond project.

Mr. Schindler stated that work on the project has been halted due to weather and the lack of suitable fill dirt. Mr. Schindler advised the Governing Board that we would complete the project with the soil from the excavation associated with this project when it dries out. However, there will be an additional cost associated with the additional handling and compaction of this soil. To cover the additional cost, staff is recommending utilizing funds previously approved within Change Order #1. Board Members Newsome and Dr. Eads clarified that the use of these funds would not add to the cost of the project. It is only a reallocation of funds from rock to dirt with any remaining funds being returned to project funds. Upon motion by Board Member Newsome, seconded by Board Member Dr. Eads, and carried, the Board approved utilizing existing funds for the additional costs associated with the soil.

VOTES: 3-AYES
ABSENT: 2

6. New Business

A. Possible Change of Agency Workers' Compensation Insurance Provider - Approved

Mrs. Laughlin reviewed the costs associated with the existing Workers' Compensation insurance program and provided the Governing Board with estimated savings by changing our coverage to the Special District Workers' Compensation Authority program. As a result of this change, it is estimated that the agency will see an immediate cost reduction of approximately 44%. Mrs. Laughlin provided answers to the Governing Board members' questions. Upon motion by Board Member Dr. Eads, seconded by Board Member Newsome, and carried the Governing Board approved changing our Workers' Compensation insurance program coverage to the Special District Workers' Compensation Authority program.

VOTES: 3-AYES
ABSENT: 2

7. Items Removed from the Consent Calendar - None

8. Information Items - Established Committee Reports

A. Water Committee Update - Informational
Dr. Eads and Chairman Colven provided an update on the IEMT activities. Mr. Colven provided an update on the recent CASA conference. Mr. Schindler provided a brief update on the study related to treatment alternatives and the effort underway to obtain a reverse osmosis filter from the Bureau of Reclamation.

B. Employer/Employee Relations Committee - Informational
Chairman Colven and Mr. Newsome provided an update on the recent Employer/Employee Relations Committee activities including, meeting with the General Manager, new performance appraisal forms and the upcoming labor agreement. Mr. Newsome and Mr. Colven publicly praised the employees on their awards recently received.

9. Manager's Report

Mr. Schindler provided a brief overview of the meetings attended since the last Board meeting including meetings with the Bureau of Reclamation and the Fish and Wildlife Service.

10. Public Forum Response - None

11. Public Forum - None

12. Items for future agendas - None

13. Closed Session

A. Public Employee Performance Evaluation Pursuant to Government Code Section 54954.4, Public Employee Performance Evaluation, General Manager.
At approximately 4:57 p.m. the Governing Board entered into Closed Session with the General Manager for the purpose of providing the performance evaluation. At approximately 5:25 p.m. the Governing Board returned to Open Session and reported that the General Manager had received a satisfactory rating on his evaluation.

14. Adjournment

With no further business to come before the Governing Board, Chairperson Colven adjourned the meeting at 5:30 p.m.

__________________________________________
Dr. Donald Eads, Secretary of the Governing Board
of the Big Bear Area Regional Wastewater Agency

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