A special meeting of the Governing Board of the Big Bear Area Regional Wastewater Agency was held on Tuesday, August 13, 2002 at 4:30 p.m. at 122 Palomino Drive, Big Bear City, California.
Governing Board Members present: Bob Colven, Dr. Don Eads, Jeff Newsome and Bill Mellen
Governing Board Members absent: Mary Cortez
Others present: William Clary, Big Bear Grizzly; Kim Colven, Citizen; Laura Koepke,
Citizen; Shirley Bard, Citizen; Chuck Rounds, Contractor; Ron Worthington, Engineering
Resources of Southern California; and Tim Wilson, GTS & Associates.
Staff present: Nancy Laughlin, Finance Manager; Jerry Rang, Plant Superintendent, and Steven C. Schindler, General Manager.
2. Pledge of Allegiance
Chairman Colven called the meeting to order at 4:30 p.m. with Dr. Don Eads leading the Pledge of Allegiance.
3. Open Session - None
4. Consent Calendar
A. Approval of the Agenda
B. Minutes of the Regular Meeting of June 26, 2002, Special Meeting of July 8, 2002 and Special Meeting of July 31, 2002 - Approved
C. Monthly Cash Disbursements for June 2002 - Informational
D. Investment Report and Sewer Connection Report for June 2002 - Informational
E. Governing Board Member Reimbursement - Approved
F. Carryover of Select Projects and Appropriations to June 30, 2003 - Approved
G. Quarterly Update Expenditures - Informational
VOTES: 3 - AYES
NAYS: 0
ABSENT: 2
Board Member Newsome joined the meeting at 4:35 p.m.
5. Old Business
A. Administration Building Bid Authorization - Approved
Mr. Rang provided a short summary of the recent activities regarding the Administration Building Project. Mr. Ron Worthington and Mr. Tim Wilson provided the Governing Board and members of the public with the results of the bid opening and complications with one bidder who requested to withdraw their bid.
Ms. Koepke's comments were on change orders and cost per square foot on the administration building. She also quoted that the government is corrupt and asked the Governing Board to reconsider the need for this building, along with waiting and investigating the feasibility of re-bidding the project.
Board Member Newsome questioned the Engineer and Architect about the differences in bids and the original estimates. He requested that the Agency keep the Bid-Bond from Universal Construction and Maintenance of $109,990. Staff and Mr. Wilson responded to the feasibility of re-bidding the project, the Bid-Bond and the differences in the bids.
Ms. Bard commended Board Member Newsome for his position, and then she requested that we remember the 1992 earthquake. She also commented on the increased costs and inquired about liquidated damages.
Upon motion by Board Member Dr. Eads and seconded by Board Member Mellen, and carried, the Governing Board authorized the bid from J. Murrey Construction Company, Inc., including Additive Alternatives #1, #2 and #5, with the Notice to Proceed contingent upon the date of County Permit issuance and authorize an additional reserve transfer in the amount of $636,936.
VOTES: 3 - AYES
NAYS: 1
ABSENT: 1
Upon motion by Board Member Dr. Eads, seconded by Board Member Mellen, and carried, the Governing Board authorized the withdrawal of the Universal Construction and Maintenance bid and return of their Bid Bond.
VOTES: 3 - AYES
NAYS: 1
ABSENT: 1
6. New Business
A. Emergency Storage Pond Bid Authorization - Discussion and possible action
Mr. Rang presented a short summary of the recent activities regarding the Pond Modification Project. Mr. Wilson provided the Governing Board and members of the public with the results of the bid opening. Mr. Wilson and staff requested that this matter be held over until the August 28, 2002 regular Board meeting and to allow time for additional soil sampling.
Ms. Koepke reminded the Governing Board and staff that the public should be informed of the projects.
Mr. Rounds explained his relationship with Hal Hays Construction and advised the Governing Board that he did not expect the soil or water to be a problem.
Upon motion by Board Member Newsome, seconded by Board Member Dr. Eads, and carried, the Governing Board authorized holding over this matter until the August 28, 2002 Board meeting.
VOTES: 3-AYES
NAYS: 1
ABSENT: 1
7. Items Removed from Consent Calendar - None
8. Information/Committee Reports
Chairman Colven presented an update on the Water Committee's activities since the last Board meeting.
9. Manager's Report - None
10. Public Forum Response - None
11. Public Forum
Ms. Bard advised the Governing Board of her concerns with the Big Bear City Community Services District. She provided Board Member Dr. Eads and Mr. Schindler with a copy of the material she presented at the City Council's meeting on August 12, 2002.
12. Items for Future Agendas
13. Closed Session - None
14. Adjournment
With no further business to come before the Governing Board, Chairman Colven adjourned the meeting at 5:33 p.m.
____________________________________
Dr. Don Eads, Secretary of the Governing Board
of the Big Bear Area Regional Wastewater Agency