BIG BEAR AREA REGIONAL WASTEWATER AGENCY
REGULAR MEETING
March 27, 2002
At
122 Palomino Drive
Big Bear City, CA 92314
1. Call to Order
A regular meeting of the Governing Board of the Big Bear Area Regional Wastewater Agency was held on Wednesday, March 27, 2002 at 4:30 p.m. at 122 Palomino Drive, Big Bear City, California. Governing Board Members present: Bob Colven, Mary Cortez, Dr. Donald Eads, Bill Mellen, and Jeff Newsome. Governing Board Member absent: None Others present: Dottie Saville, DWP; Marge Mc Donald, Big Bear City Community Services District; Mary Roberts, Kim Colven, Harold Allen, Carolyn Knudsen, Ray Bowling, Pat Miller and Chris Robertson, citizens; Laura Koepke, Government Watch; and Ron Worthington, Engineering Resources of Southern California Staff present: Joe Hanford, Senior Operator; Nancy Laughlin, Finance Manager; and Jerry Rang, Treatment Plant Superintendent.2. Pledge of Allegiance
Chairman Colven called the meeting to order at 4:30 p.m. and led the Pledge of Allegiance.3. Presentation
A. Public Hearing on Prescribing Sewer Standby or Immediate Availability Charges for Fiscal Year 2002/03 - Chairman Colven tabled this item until the April 24, 2002 Regular Board Meeting4. Consent Calendar
A. The Governing Board reviewed the items on the consent calendar. Chairman Colven removed item 4.I, "Ordinance No. O.01-2002 of the Governing Board of the Big Bear Area Regional Wastewater Agency Clarifying the Sewer Standby or Immediate Availability Charges for the Fiscal Year 2002/03" and item 4.J, "Ordinance No. O.02-2002 of the Governing Board of the Big Bear Area Regional Wastewater Agency Establishing a New Amount For The User Charge," until the April 24, 2002 Regular Board Meeting. Board member Cortez inquired if we would hold a special meeting or address the pulled items at the regular April meeting. Chairman Colven advised the Governing Board that it would be at the regular April meeting. Upon motion by Board Member Eads, seconded by Board Member Mellen, and carried, the Governing Board approved the consent calendar as amended: A. Approval of the Agenda - Approved B. Minutes of the Manager/Governing Board Workshop of January 23, 2002, Special Meeting of February 19, 2002 and Regular Meeting of February 27, 2002 - Approved C. Monthly Summary of Operations Report - Informational D. Monthly Cash Disbursements for February 2002 - Informational E. Monthly Statement of Revenue and Expenditures, Actual vs. Budget for February 2002 - Informational F. Investment Report and Sewer Connection Report for February 2002 - Informational G. Governing Board Member Reimbursement - Approved H. Resolution No. R.03-2002 of the Governing Board of the Big Bear Area Regional Wastewater Agency Adopting the Annual Statement of Investment Policy - Adopted K. Water Reclamation Funding - Approved VOTES: 5-AYES5. Old Business - None
6. New Business
A. Fiscal Year Ending June 30, 2003, Operating Budget and Work Plan. Chairman Colven opened the item for discussion among the Governing Board. Board member Newsome advised the Governing Board that he had received a response from the DWP regarding his concerns about using the lake as a storage reservoir for reclaimed water. He felt that the commitment from the DWP was less than adequate and reminded the Governing Board that he did not believe that the lake was critical to the reclamation program. He also suggested that BBARWA focus on supplying the reclaimed water to the member agencies and reminded the Governing Board that he was very supportive of the program, but could not vote to proceed with the lake option. Board member Cortez reminded the Governing Board that we should not commit to any specific site until the studies were completed. Chairman Colven reminded the Governing Board that right-of-ways would be obtained within the state highways and we will be pursuing funding through the Bureau of Reclamation and Sandbag. Mrs. Laughlin, Finance Manager, reminded the Governing Board that funding for the reclamation would be reviewed annually. Laura Koepke inquired if the pipeline for the marsh was currently budgeted. Mrs. Laughlin informed the Governing Board and public that only the studies are funded. Ms. Koepke advised the Governing Board that the budget has increased approximately $100,000 per year. Chairman Colven reminded Ms. Koepke that Operation and Maintenance costs continue to increase, especially solids disposal, electricity, regulatory oversight, etc. Ms. Koepke said that while BBARWA was spending $56,000 per week, the City was spending $56,000 per day and asked that costs be reduced. Board member Cortez inquired if we should hold over the budget with the Ordinance and Resolution. Mrs. Laughlin advised the Governing Board that this is an informal approval. The formal approval will take place with the Ordinance and Resolution at the April meeting. Upon motion by Board member Dr. Eads, seconded by Board member Mellen, and carried, the Governing Board approved the budget as presented by the following voice vote: Chairman Colven Aye Mrs. Cortez Aye Dr. Eads Aye Mr. Mellen Aye Mr. Newsome Nay for the reasons mentioned above. Following the vote, the Governing Board, public and staff discussed various options of funding, benefits and methods to implement project A-4, Water Reuse. B. Selling, leasing, donating or otherwise disposing of BBARWA property - Tabled7. Items Removed from the Consent Calendar
Items 4.I and 4.J were tabled until the April regular meeting.8. Information Items - Established Committee Reports
Chairman Colven presented an update on the Water Committee's participation in the IEMT.9. Manager's Report
Mr. Rang presented a summary of the Manager's Report.10. Public Forum Response - None
11. Public Forum
Mrs. Miller commented on the proper method to utilize when tabling an item. Ms. Koepke advised the Governing Board that she felt that BBARWA was moving too fast on the reclamation issue and commented on the benefits of recycling.12. Items for future agendas
All tabled items will be agendized on a future agenda.13. Closed Session - None
14. Adjournment
With no further business to come before the Governing Board, Chairman Colven adjourned the meeting at 5:45 p.m.
__________________________________
Dr. Don Eads, Secretary of the Governing
Board of the Big Bear Area Regional
Wastewater Agency